WeddingBot.ai › Wedding Guest List

TL;DR: The WeddingBot.ai wedding guest list generator builds a personalized, categorized guest list in under five minutes — just tell it your target headcount, budget, and family situation, and it returns a prioritized A/B list you can export to a spreadsheet. Free to start, no sign-up required until you want to save.

Hero

Building a wedding guest list from scratch is one of the hardest early decisions you'll make. It controls your venue size, your catering bill, and which family arguments you're about to have.

This tool does the heavy lifting. You give it a few inputs — target count, sides, plus-one rules — and it generates a structured list with priority tiers, RSVP tracking columns, and a rough cost estimate. It's designed for couples who want to stop staring at a blank spreadsheet.

Tool UI

The generator is organized into four short steps:

You can skip any step. The tool fills gaps with sensible defaults based on average real-wedding data.

How it works

Inputs the tool collects:

Outputs the tool produces:

The logic mirrors how experienced planners work: build from the inside out (couple, parents, siblings, wedding party), then expand by concentric circles until you hit your cap.

Example output

Inputs: Target 110 guests, 40/40/20 split, plus-ones for married/engaged/cohabiting only, adults-only, no coworkers.

Generated list:

You can edit any row, move guests between tiers, and regenerate the cost estimate instantly.

FAQ

Is the wedding guest list generator actually free?

Yes. You can run the generator, see your full output, and edit tiers without paying or signing up. A free account lets you save the list, sync RSVPs, and share it with your partner or parents across devices.

How accurate is the cost estimate?

The per-guest estimate covers catering, bar, rentals, and stationery scaled to headcount. It's accurate within roughly 15% for most US weddings, but it won't capture venue minimums or regional outliers. Use it for directional decisions, not final budgeting.

Can I import a list I've already started?

Yes. You can upload a CSV or paste names from a spreadsheet, and the tool will organize them into tiers, flag duplicate entries, and detect household groupings (same last name and address).

What if my partner and I have very different family sizes?

The generator handles unequal splits by design. You can set a 60/30/10 or even 70/20/10 ratio, and the tool will prioritize fairly within each side rather than forcing a 50/50 cut that doesn't reflect reality.

Does it help with plus-ones and kids?

Yes. Plus-one rules are applied at the household level, so the tool shows you exactly how many plus-ones your policy generates. For kids, you can set a global rule or override by family.

Can I use it for a small wedding?

Yes. The generator works for anything from a 10-person elopement to a 300-person reception. For micro-weddings under 30 guests, it will skip the Tier B logic and focus on tight A-list prioritization.

How long does it take?

Most couples finish in 5–10 minutes on the first pass. Expect to spend another hour refining over a few sittings, especially if you're coordinating with parents on extended family.

Sources

Related

Get started

Create a free WeddingBot.ai account to save your generated list, share it with your partner, and track RSVPs as they come in. create_free_account

Next step
Create my free account